Every folder in a Zoot database can be given special abilities in order to automate information processing tasks. A folder given such abilities is called a Smart Folder. Smart Folders operate based on rules and actions which tell the folder how to behave. You can greatly enhance database functionality by creating Smart Folders to automate tasks.
Just click the Smart button on the main toolbar and Zoot will display a pop-up menu with all of the commands you need to design a Smart Folder.
Rules
Rules tell a folder which items in your database are to be assigned to a folder. A rule is essentially a query attached to a folder, but with rules the query is always running, always watching for newly created or modified items that match the rule/query criteria. When a matching item is discovered, the item is assigned to the folder, and this in turn triggers any actions attached to the folder.
You define folder rules via the Rules Dialog.
Actions
Actions tell a folder what to do with any items assigned to a folder. As soon as an item is assigned to a folder with actions attached to it, the actions are performed on the item. Actions can change item properties, assign items to other folders in your database, copy or move items to other databases, and much more.
You define actions via the Actions Dialog.
