About Actions

Actions take the items assigned to a folder and modify them in some way. Actions can perform a wide variety of information processing tasks:

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Assign items to one or more folders in a database

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Copy or move items from one database to another database

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Change the subject line of an item

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Change the start date, due date or date completed property

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Change date fields based on text found in the subject or body of an item

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Change the type, status, priority or color property of an item

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Remove unwanted text from the body of an item

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Find and replace words in the item document

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Assign categories to an item or remove categories from an item

Rules and actions are often used together to perform complex information processing tasks. For instance, you might create a folder called Urgent, create a rule in this folder to collect items marked High Priority, and then create an action in the folder to change the color of these items to red.

Note that actions do not require rules to operate. When you create actions in a folder, the actions are performed on an item as soon as the item is assigned to the folder -- whether the item is assigned by a rule or assigned by you explicitly using drag and drop or some other manual assignment method.